British Cycling's National Downhill Mountain Bike Series Round 3 Llangollen on Saturday the 30th and Sunday the 31st of May 2015.
Ranking of event: UCI Category 2 Event.
BC National Single Points.
The Venue: One Giant Leap Llangollen.
Tan Y Graig Farm
O/S Co-Ordinates are Grid Reference SJ 231 405.
From Aberdeen Distance: 398.3 miles / Time: 7 hr 32 min.
From Birmingham Distance: 78.1 miles / Time: 1 hr 45 min.
From Bristol Distance: 142.0 miles / Time: 2 hr 58 min.
From Edinburgh Distance: 267.8 miles / Time: 5 hr 3 min.
From Fort William Distance: 369.5 miles / Time: 6 hr 58 min.
From Glasgow Distance: 265.4 miles / Time: 4 hr 40 min.
From Liverpool Distance: 53.6 miles / Time: 1 hr 10 min.
From London Distance: 194.8 miles / Time: 3 hr 55 min.
From Sheffield Distance: 105.9 miles / Time: 2 hr 20 min.
PLEASE NOTE WE WILL BE RUNNING A ONE WAY
SYSTEM IN AND OUT OF THE VENUE:
The lanes around the venue are small country lanes which can be tight pleased drive with due care and attention and always respect the local community. There will be a 1 way system implemented please enter the site using Maes Mawr road this will be sign posted from Friday morning.
From the North: Take the A56 to the A483 heading towards Wrexham then turn right on to the A5 the road (Maes mawr Road).
From the South: J10a off the M6 onto the M54 until J7 then onto the A5 towards Shrewsbury then head towards Oswestry keep on the A5 untill you see at MacDonald’s on the right hand side turn left still on the A5 towards Llangollen. The road (Maes mawr Road) to the the venue can be found on the left just past the Vale of Llangollen Golf Club. The route will be sign posted off the A5.
From Wrexham on the A539 enter Llangollen and turn left over the bridge at the Bridge End Hotel. Pass through the middle of town and turn left onto the A5 at the traffic lights. Follow the A5 for 1.5 miles and turn right onto Maesmawr Road. Follow the signs for Tyn Dwr Outdoor Activity Centre (UCLAN). Pass the entrance to UCLAN and the event field is ½ mile further on. Car parking if just after the finish field and camping is opposite. We have drinkable water but no open fires please.
Wrexham is the nearest major town. The nearest Motorway junction is Junction 15 of the M56 from the North and J7 of the M54 from the South.
From Oswestry on the A5 head for Llangollen. Pass through the village of Froncysllte and three miles later see the Llangollen Golf Club on the right below the road. After the bends following the golf club take a left turn approximately one mile before Llangollen onto Maesmawr Road. Follow the signs for Tyn Dwr Outdoor Activity Centre (UCLAN). Pass the entrance to UCLAN and the event field is ½ mile further on.
Nearest Train Station: Gobowen Railway Station in Oswestry Shropshire. SY11 3JS. Telephone 0845 606 1660.
Nearest Ferry Port: The Port of Holyhead, Salt Island,Gwynedd, North Wales. LL65 1DR.
Nearest Airport: Birmingham International BHX. Birmingham Airport is just off Junction 6 of the M42 and is linked into central Birmingham by the A45. If you are using a sat-nav system, the postcode of the airport is B26 3QJ.
Camping: £5.00 per pitch is payable by everyone who is staying overnight. Camping will be available onsite. The finish arena is grassed and ideal for camping. You must leave site by 19:00 o the Sunday evening of the event.
Security: Will be onsite both Friday and Saturday night of the event. You are advised to lock away all of your possessions.
Spectating will be free.
The Course: Is steep and very technical. The finish arena which is large in size and will be surrounded by crowd barriers. Riders are advised to wear suitable protection that they think suitable, walk the course prior to riding and ride within their own ability level.
Length - 1.9km.
Start altitude - 400m.
Finish altitude - 90m.
Vertical descent - 310m.
Fastest time 2mins, 30 secs.
Course rating (1-5 with 5 being very technical): Rating 6!
Medical: Medical: www.remotemedicalservices.co.uk will provide full medical cover both on course (In a 4x4 vehicle) and from an identifiable Base Station with an ambulance in the event arena. Five medical personnel ranging from one doctor to five paramedics.
Public Announcements: A PA system will be on site with announcements throughout the day. Toby Parodi, the voice of the BDS will be on hand all weekend. A Notice Board will also be on display in the Race Office/Rider Registration area for displaying information regarding the event.
Catering: Onsite Catering providing fresh hot and cold food and refreshments on Friday 18:00 to 21:00, on Saturday 07:30 to 21:00 and Sunday 07:00 to 17:30.
Toilets: 12x Portaloos will be provided, including women-only facilities. All will be serviced on Saturday evening and re-stocked throughout the weekend.
Drinking Water: Drinking water is available onsite.
Skips: One 14 yard skip will be onsite.
Nearest Hospital: Royal Shrewsbury Hospital. Mytton Oak Road, Shrewsbury. SY3 8XQ.
Nearest Police Station: Chirk Police Station. Holyhead Road, Wrexham, LL14 5HF.
Nearest Showers: Plas Madoc Leisure and Activity Centre. Llangollen Road, Acrefair. Wrexham. LL14 3HL.
Telephone: 01978 821600 Showers cost £1.00.
Drinking Water: Drinking water is available onsite.
Bike Wash: A bike wash is available onsite, provided by Duck Smart.
Organisation: BDS Events. British Cycling Club Registration Number 11280.
Event Director: Simon Paton
British Cycling Licence Number 405398.
Mobile: 07968 229 359.
Race Director: Colin Olden.
Media and Rider Manager: Krien Dawson.
Logistics Manager - Tony Standish
Head Marshal: Paul Tunnell.
Race Registration/Start Line: Anne Brewin.
Track Maintenance: Mark Ryan.
Photographer: Alex Gann, Grip Media.
Videographers: GBB Media.
2015 Event Schedule:
13:00 Venue open for team pits, parking and camping.
16:00 Course open for on foot inspection only. No transport to the top is provided or permitted.
16:00 Commissaire course walk.
18:00 20:00 Race registration, please bring your valid 2015 BC/UCI Race Licence.
07:00 Course open for on foot inspection only. No transport to the top is provided or permitted.
08:00 - 11:00 Race registration, please bring your valid 2015 BC/UCI Race Licence.
09.00 Uplift opens for all riders.
09:30 Open practice for all riders.
17:30 Last uplift.
18:00 Course Closed.
18:05 Riders meeting.
18:30 Course open for on foot inspection only. No transport to the top is provided or permitted.
08:00 Uplift opens.
08:30 Open Practice for all.
10:15 Last Uplift Leaves.
10:16 First Uplift for racing.
10:45 Course Closed.
11:00 Timed Seeding Run followed by one timed race run.
17:30 Podium for top five in each category.
Event Entry: The race is pre-entry only via the British Cycling Website.
Race entry is £75.00 and you will need 100 British Cycling points from your 2014 season to enter on January 3rd 2015. Then is spaces are available those with 1 British Cycling point or more can enter on February 1st 2015.
Racer numbers will be available at the race office where all riders must sign on and present their valid National Federations race licence and membership. Failure to do so will result in a £10.00 fine payable to British Cycling. Once paid, the rider can then complete registration and compete in the event.
Riders will be given one front number board for the series. It is your responsibility to look after the number board. A lost front number board will mean an immediate £5.00 cash charge for a replacement. The same £5.00 fee applies if you modify your front number board and it needs replacing.
Riders racing in the following categories will receive a rear number board for UCi events only (Nevis Range and Llangollen): Women, Elite Women, Junior, Senior, Expert and Elite Men. It is your responsibility to look after the rear number board. A lost rear number board will mean an immediate £3.00 cash charge for a replacement. The same £3.00 fee applies if you modify your rear number board and it needs replacing. We will supply you with four safety pins to attach your rear number board at race registration. You may attach your rear number board using tape (supplied by yourself). Please note you must ensure you do not cover up any logos with said tape. Plus the whole of the rear number board must be clearly displayed.
The front number board must be displayed on the front of your bike at all times whilst on track. The rear number board is only required to be displayed during timed runs such as qualifying and race runs.
The number boards remain the property of BDS Events until the end of your race season. Please note no deposit is required.
Rider Registration opens: Friday from 18:00 to 20:00 and Saturday 08:00 to 11:00.
Note: For series overall positions, five out of six rounds count, including seeding points.
Race Categories and running order for both seeding and race run. Race numbers shown in brackets:
Juvenile - 13-14 years (900-999)
Youth - Marzocchi 15-16 years (800-899)
Grand Veteran - 50 and over (775-799)
Veteran - Dainese 40-49 years (700-774)
Master - NS Bikes 30-39 years (600-699)
Women - Flare Clothing 13 and over (550-575)
Elite Women - Schwalbe 19 and over (500-525)
Junior - Spank 17-18 years (400-499)
Senior - 19-29 years (200-399)
Expert - 19 and over (100-199)
Elite - Schwalbe - 19 and over (1-99)
Juvenile - Riders must be in the year of their 13th or 14th birthday.
Youth - Riders in the year of their 15th or 16th birthdays.
Junior - Riders in the year of their 17th or 18th birthdays.
Senior - Riders in the year of their 19th birthday then the Senior category is the appropriate aged based category. See below for how riders can attain Expert or Elite status.
Master - For riders aged 30 to 39.
Veteran - For riders aged 40 to 49.
Grand Veteran - For riders aged over 50
Prize Money: The fastest riders overall from the Male Junior, Senior, Expert and Elite will receive prize money and UCI points in accordance with the UCI rule book.
The fastest riders overall from the Female Junior, Senior and Elite will receive prize money and UCI points in accordance with the UCI rule book. All prize money will be paid directly by the race organiser to the riders by bank transfer. You will be contacted within 48 hours of the event with a request for your bank details and will then be paid within 48 hours. Please note there is no series overall prize money.
UCI Prize money has changed and will now be equal between men and women at the 2015 BDS.
1st 250 euros
2nd 200 euros
3rd 150 euros
4th 125 euros
5th 100 euros
6th 90 euros
7th 80 euros
8th 70 euros
9th 60 euros
10th 50 euros
UCi Cat 2 Points Available:
1st - 30
2nd - 20
3rd - 15
4th - 12
5th - 10
6th - 8
7th - 6
8th - 4
9th - 2
10th - 1
For each remaining race category the top five will be invited onto the podium and will win a voucher to cash in at the end of the series after the last round. The race organiser will e-mail each winner directly within a week of the final event stating exactly how much you have won and put you in touch directly with your category sponsor to claim your prize. If you have won for example £100.00 worth of vouchers you can purchase a £120.00 item and pay the difference yourself. If you purchase an item worth £90.00, you can not be refunded the difference.
You must claim your prizes by 18:00GMT on Friday 30th October 2015 or you will loose your prize.
Prize breakdown for each category*.
£100 for 1st place.
£80.00 for 2nd place.
£60.00 for 3rd place.
£40.00 for 4th place.
£20.00 for 5th place.
*This excludes the Grand Veterans and the Elite Male and Female categories.
Rose Bikes Biggest Winning Margin £100.00
The rider who beats the rest of the field in their category during their race run by the biggest winning margin (There must be 10 or more in the category). In the event of a tie, the rider with the fastest race time will be declared the winner. Prize money will be paid directly by the race organiser.
The Mud Hugger Fastest Time of the Day £100.00
The rider who records the fastest time of the day in their race run. In the event of a tie, the rider with the fastest race time in seeding will be declared the winner. Prize money will be paid directly by The Mud Hugger.
Works Components Fastest Speed Through the Speed Trap £100.00
The rider who records the fastest speed of the day in their race run. In the event of a tie, the rider with the fastest overall race time will be declared the winner. Prize money will be paid directly by the race organiser.
Head/Chest Cam Footage: Sponsored by Fox Head, this will be made available for all to view by being posted online through all the various media channels.
Podium: The award ceremony will take place five minutes after the last rider has completed their race run. The podium will be located in the finish arena.
Instant Pop Up Shelters are kindly supplied by Surf & Turf who are supporting the BDS with Instant Pop Up Shelters at every round.
Uplift Procedure: Tractors and Trailers will be used to transport riders and bikes up the hill. Riders will be separated from their bikes. We will provide an uplift marshal at the pickup point. We aim to lift at least 200 riders per hour.
Race Timing: www.sportstimingsystems.co.uk the UK distributor for Tag Heuer.
Results will be posted in the main arena on completion of each event and online by Sunday 21:00.
Wireless communications will be used. The riders will start from a covered area and will cross a laser beam to start the timing. The finish line will use laser beams again to capture the rider crossing the finish line. A large T.V screen will show the results live at the finish line. Live split timing will be provided. Provisional results from each category will be printed and displayed within five minutes of the category finishing.
Race Regulations: The event will run under BC and UCI Regulations and Penalties. Please make sure you aware of the additional BDS rules:
Protection: Juvenile and Youth are required to wear the following body armour:
Full Spine, Elbow pads and Knee pads.
Refunds, Transfers and Cancellation of the Event: Refunds and Transfers:
If you wish to cancel a booking please note the following cancellation conditions:
29+ days notice: Entry fee minus a £15.00 administration charge per round cancelled. Refunds will be credited to your bank account. Please contact the Event Director stating which round you want to be withdrawn from and what category you are in. Also your bank account sort code and account number to firstname.lastname@example.org.
28 days or less, no refund.
Transfer requests with 29 days notice are applicable for any remaining events in the BDS series that year.
Transfer requests 28 days or less notice are not applicable.
Please note you can not swap your entry with another rider.
The race weekend starts from 16:00 on Friday (Course open for inspection) therefore the timescales above mean all e-mails must be received by our deadline which is 4 weeks before the 16:00 on the Friday of the race weekend.
The above policies are not dependant on circumstances and are final. Please email email@example.com please note we will not deal with any cancellations over the phone, by text or Facebook. Inform us of your full name, category racing and which rounds of the BDS we are dealing with.
UCi Elite Team managers, please inform the Event Director Si Paton by e-mail: firstname.lastname@example.org within 72 hours of the event (Friday 16:00GMT) if an Elite Team rider can not make the event. Failure to do this will result in a £75.00 fine. Payment must be paid in full before the next event, failure to comply will result in the team being unable to sign on for the next event until payment is made.
Force Majeure: If the BDS is prevented (directly or indirectly) from performing any of its obligations under the entry agreement by reasons of act of God, strikes, trade disputes, breakdowns, government or political action, interruption of transport, acts of war or terrorism, acts of omissions by a third party for any other reasons whatsoever outside of the BDS control, then the BDS will be under no liability whatsoever to you and may as its option, cancel the event.
If a BDS event is cancelled we will not be liable for costs of travel fares, hotels, or any other expenses that may be incurred.
It is your responsibility to ensure the race is going ahead before travelling. We will do our best to inform you if the race has to be cancelled but we do not accept liability if we are unable to contact you. We strongly advise that you check before making travel and accommodation arrangements.
If the event is cancelled we are unable to refund or part refund any entry fee, we are also unable to transfer your entry to another event.
Please follow the British Downhill Series on Facebook to ensure you are kept up to date.
Media Manager: Our Media Manager will manage the media and provide all our sponsors and media with photographs from the weekend.
Officials: UCI Commissaire: Tony Ferrari.
British Cycling Commissaires:
Course Marshals: 22x marshals will be in place on course both Saturday and Sunday. Each marshal will be easily identifiable by wearing a high visibility vest. Marshals will also be supplied with a working two way radio, a whistle, a red and yellow flag and refreshments. We aim to ensure all our marshals are aged 21 or over and fit and able.
The marshal briefing will be carried out by the BDS Team and Chief Commissaire at 08:00 on the Saturday morning at the registration tent and then on Sunday morning at 07:30.
Insurance Document: British Cycling have issued the insurance document and this has been forwarded to all Commissaires and will be on display at race registration.
Course Map: Will be presented to the Commissaires, Medics and Head Marshal on the Friday evening of the event. The map will also be displayed at race registration.
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